Overnight Tournament/Travel Policy #
We ask that families acknowledge that if tournaments are played outside of the greater Chicagoland area there will be travel costs for those tournaments that are not included in the club dues. This includes both personal costs and those related to the coaches’ travel that will be invoiced. Any additional fees will be communicated via email to the families.
We realize that by committing to play for the VC United program our child is committing to attend those events that require out of town travel and we will be responsible for costs associated with attending those events.
Travel Policy for Overnight Tournaments
Transportation To/From Host City
Parents/guardians are responsible for getting their child to the host city at the time designated for the event (whether by ground or air). VC United Staff is not allowed to provide transportation in a personal vehicle to the host city for any player (unless directly related to that player).
If we are at an Overnight Tournament that we traveled to as a program players may return home from those tournaments with their family if advance notice is given. Please email the Technical Director to inform them.
Transportation During Tournament
All players will be transported to and from the venue by their parents/guardians or will make arrangements with another family unless otherwise notified prior to the event.
When hotel stay is required, players will stay with their parents at any hotel within 20 miles of the host city.
VC United will secure a courtesy room block through our Associate Club Director. Families are NOT required to book through the room block unless designated as “Stay To Play”
Players will be encouraged to eat all meals together and participate in team activities throughout the event, but will be released to their parents at the end of the day. We appreciate full support of this policy.
Booking Travel for Overnight Tournaments
- VC United will book travel per our Travel Policy outlined in Section 9.4
- Travel Information will be maintained on our website under the Resources menu
- Travel Coordinator: Associate Club Director will book all of the travel accommodations. They will also handle room blocks for parents for all events as well. Contact your Director with any questions you may have via email throughout the season.